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Botanical collection management features

IrisBG comes with a comprehensive set of standard modules, and a set of optional modules you can add on top. Tailor the configuration so it meets your requirements and your budget.

Feature modules

When the story of a plant lives in someone’s memory

Accessions and plant records

The accession record holds the whole history of a plant: where it came from, how it was determined and re-determined, who collected it and under which permit. The knowledge stays with the collection rather than with one member of staff.

  • Plant and determination history on every accession
  • Collectors, origin, material, permits, references and parentage
  • Images for accessions and taxa
Full specification
  • Accessions with plant and determination history, plant mapping, collectors, origin, material, permits, references, parentage
  • Images for accessions and taxa
  • Map coordinates for plants, garden locations and localities
  • User-defined custom fields for taxa and accessions
  • Code lists for input validation
  • User authorization using roles

When two beds hold the same plant under two different names

Taxonomy and nomenclature

Taxa are recorded with their accepted name, common names, description, occurrence and conservation status, and sit in a full taxonomic hierarchy. Names are linked to accessions and don't need to be retyped.

  • Accepted name, synonyms, common names, description
  • Conservation status, references and parentage
  • Taxonomic hierarchy with genera, families, orders and higher ranks
Full specification
  • Taxa with synonyms, common names, description, occurrence, conservation status, references, parentage
  • Taxonomic hierarchy with genera, families, orders and higher ranks
  • Closed API integrations with Plants of the World Online (POWO) and World Flora Online (WFO)
  • User-defined custom fields for taxa

See the POWO and WFO integrations →

When every report request means another afternoon in a spreadsheet

Reports, labels and data exchange

Build a report once, then view it or export it: to Excel, to text files, or straight to BGCI and GBIF as a Darwin Core Archive. Labels come from your own Word templates, with barcode and QR-code support.

  • Reports for viewing or exporting to Excel or text files
  • Export to BGCI and GBIF (Darwin Core Archive)
  • Labels from Word templates, with barcode and QR-code support
Full specification
  • Reports for viewing or exporting to Excel or text files; export to BGCI and GBIF (Darwin Core Archive)
  • Labels using Word templates or export to Excel or text files; barcode and QR-code support
  • Integrated Task Scheduler for automation, including scheduled data exports
  • Supported export formats include BGCI, Darwin Core 2 (for GBIF and other biodiversity databases), ArcGIS and PGSIP

See all data exchange formats →

When the jobs list, the inspection notes and the seed list never meet

Day-to-day collection management

Tasks, exchanges, inspections, tours and funding are part of the same database as the plant records, together with the features, contacts, personnel, library and permits that support them.

  • Tasks, Exchanges, Inspections, Tours and Funding
  • Features, Contacts, Personnel, Library and Permits
  • Detailed access control for collaborative work
Full specification
  • Tasks, Exchanges, Inspections, Tours and Funding for collection management
  • Management of Features, Contacts, Personnel, Library and Permits
  • User authorization using roles
  • High data quality through input validation and referential integrity
  • Multi-user, multi-collection and multi-language support built in

When finding a plant means walking the garden with a printed list

Mapping the living collection

The optional Mapping module displays maps and updates coordinates for plants, garden locations, features and accession localities, on top of several internet map options.

  • Display maps and update coordinates for plants and garden locations
  • Google Maps, Bing Maps and custom maps (WMS ir WMTS)
  • Multiple coordinate systems and map data export
Full specification
  • Display maps and update coordinates for plants, garden locations, features and accession localities
  • Multiple map options: Google Maps, Bing Maps or your own custom map
  • Multiple coordinate systems supported
  • Map data export in various formats
  • Custom map hosting service available

Explore mapping →

When the collection is only legible to the people who curate it

Publishing to the public

The optional Garden Explorer shares your plant collection with the public through maps, features, tours and searchable plant lists, all from the same records your curators already maintain.

  • Pages for search, map, taxon and plant details
  • Works on desktops, tablets and smartphones
  • GPS, QR code and multiple language support
Full specification
  • Works in web browsers on desktops, tablets and smartphones
  • Pages for search, map, taxon and plant details
  • Customizable styling
  • GPS and QR code support
  • Multiple language support
  • On-demand or scheduled data upload

Explore Garden Explorer →

Also included or available

More modules

Preserved Material and Observations are part of the standard system. Store Management, Web Store, Data Import and Multilingual Data are optional modules you can add.

Preserved Material

Herbarium specimens, seed and DNA material alongside the living collection.

  • Define custom material types such as herbarium specimens, seeds and DNA material
  • Define code lists related to each type
  • Create detailed propagation protocols
Observations

Record how the collection changes over time.

  • Define custom observation types, for example phenology
  • Record changes over time
Store Management

Catalogues for Index Seminum and other plant material.

  • Prepare catalogues to offer your plant material, for example Index Seminum, to other gardens.
  • PDF catalogue publishing
  • Order handling and shipping label printing
Web Store

Publish your store catalogues on the web and take orders.

  • Publish your store catalogues, for example Index Seminum, on the web
  • Catalogue and customer list upload
  • Direct order receipt and automated email confirmations
  • Customer notifications for new catalogues
  • Customizable styling
Data Import

Bring large amounts of existing data in from spreadsheets.

  • XLSX (Excel) and CSV file support
  • Input validation matching manual entry
  • Saves work when entering large amounts of data
Multilingual Data

Dedicated language fields throughout the system.

  • Dedicated language fields
  • Full reporting and label support
  • Data Import module compatibility
  • Garden Explorer integration
  • Right-to-left language support

What it changes

Discover the hidden potential of your collection

Collection management for us means that you can make record keeping a collaborative effort and increase the added value of your data.

With IrisBG your powerful collection data can be used to make informed, sustainable business decisions, inspire young and old to become excited about nature, and engage your local community, and to contribute to the larger botanical community by sharing seeds and data with other institutions.

  • Full ownership of software licence and data, with the option to continue using it if annual fees cannot be paid
  • Comprehensive, feature-rich screens for collection data
  • High data quality through input validation and referential integrity
  • Low, predictable total cost of ownership with transparent pricing
  • Support and software updates included in the annual fee
  • Detailed access control for collaborative work
  • Self-paced training with Q&A included with purchase
  • A large, engaged community across institutions and borders
  • Flexible hosting: locally, in the cloud, or with our hosting service

Try every feature for 60 days

The free trial is the full system. Request it and see how IrisBG fits the way your garden already works.

Start Free Trial Book a Demo